The purpose of this step is to reach a policy decision on the ICT-intervention Projects formulated earlier. The process involves three steps:
Step 1. Preparation of Policy Decision Document Using any word processing program, the Team prepares a document for a policy decision that includes:
Executive Summary-
This brief section summarizes for the decision maker(s) the main points of the document and state the policy decision to be taken. It should be noted in this brief that this document seeks a decision about the ICT intervention policy. Detailed implementation plans will be elaborated after the policy decision is made. (Toolboxes 3, 4 and 5 of the Toolkit guides the preparation of these plans.)
Part 1. Background and Present SituationThis section sets the stage for the proposed project(s) and makes an indirect justification for the ICT intervention(s). It draws on the outputs from Tools 1.1, 1.2, 1.3 and 1.4 (See Filing Cabinet)
Part 2. Proposed ICT Program
This Part is composed of as many sections as there are projects. Each section presents information about the corresponding Project as generated earlier. This information may be retrieved from the Filing Cabinet and cut and pasted into this document. Each section includes:
- Description of ICT Intervention Project
- Detailed Assessment of the Project
- Graphic Profile of the Project
Upload the Policy Decision Document into the Filing Cabinet - Tool 2.2, under the title, "ICT Policy Program Decision."
- Save the file to your hard drive;
- Go to the Filing Cabinet and select "Upload documents for Tool …"
- If you wish to replace a file, delete the old file first, and then upload the new version.
- If you wish to have multiple versions of the same file, give each file a unique name, and follow the above process.
Step 2. ConsultationsIt is advisable to discuss the policy decision document with stakeholders (administrators, planners, implementers, etc…) before submitting it for a decision. The scope of consultations depends on the dynamics of change (Tool 1.4) and the degree of innovation and comprehensiveness of the proposed project(s).
- Send out the Policy Decision Document as an email attachment seeking review and comments:
- Revise the ICT intervention Project(s) to incorporate the results of consultations
- Run new assessments and generate new Graphic Project Profiles
- Revise the Policy Decision Document accordingly
Step 3. Making the DecisionSubmit the ICT Policy Program Decision document to the decision making authority for approval. One of two things may happen:
- The authority may approve the Program as is.
- The authority may propose different revisions to the projects included in the Program. Here, the Team may follow the following process:
- Edit the descriptions of the projects in question through Section 5 of this tool
- Assess the revised projects
- Discuss the results with the authority
- Continue through a reiterative process of the above, until a final version of the Policy Decision Document is approved.
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